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Office Organizing

Wednesday, February 22, 2012

SCANNING FOR RIGHT-BRAINED

posted by Taxcell at  9:35 || under Office Organizing
 
 
Creative, disorganized, right-brained clients love Scansnap!
(article written for Fujitsu)
 
As a CPO (Certified Professional Organizer), I've discovered a surprising pattern among my clutter-prone, disorganized clients; they love creating file systems! They tend to be right-brained and creative, which promotes the desire for an attractive file system. The problem comes after the system is implemented; they don't use it.
 
My clients stare every day at examples of their personal and professional failures; files and systems created and never used. They call me when they are at their wits end. They call when the guilt becomes too much to deal with. They call when they are in danger of losing their job. I love receiving their calls because I know I can introduce solutions that work. Scansnap has become this organizers favorite solution. It brings me great satisfaction to see my clients feeling successful, guilt-free and working efficiently. It's like ...

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Monday, January 9, 2012

TIPS FOR CLUTTER FREE OFFICE

posted by Taxcell at  14:00 || under Office Organizing
 
 
10 Organizing Tips for a Clutter-free Office
 
1. Decide what part of the day is your most productive. Reserve that time for you. Use it for the tasks that require the most detail.
 
2. Save the simplest tasks for the end of your day. You're more apt to finish simple tasks than difficult ones at that point.
 

3. Use a stacker file on or near your desk. Use only the ones that allow you to label each section. This is an easy place to keep things that need to be dealt with today or those things that are urgent. It keeps your desk from becoming a pile of piles. Use your "15 minute end-of-day” time to clear out.

A. To file/scan whether you or an assistant does the filing, you need a place for it

B. To deliver to someone else ...


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Thursday, December 1, 2011

WINTER TIPS FOR THE OFFICE

posted by Taxcell at  4:20 || under Office Organizing
 
 
WINTER TIPS FOR THE OFFICE
 
1. Holiday Scents and Flavors just like your home, your office can promote more favorable image during the winter months. All you need is a wonderful scent to greet your clients. Try using the Russian Tea idea from the "Home Tips”. If you don't have a kitchen, bring a crock pot to keep the tea hot. Also, have a nice plate of cookies out for clients as they walk in. A candy dish filled with red/green wrapped candy is a great welcome also.
 
2. Change of music - Remember to change to festive music for the holidays. Data suggests that employees work more effectively, stay calmer and happier when they hear background music that brings back childhood memories of Holiday celebrations.
 

3. New Year plans - Everyone needs help re-focusing when they return to work after the Holidays. Pass out new calendars ...


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Thursday, September 15, 2011

FALL TIPS FOR THE OFFICE

posted by Taxcell at  14:17 || under Office Organizing
 
 
Fall Tips for the Office
 

1. Drop the Ball! Choose not to "juggle” so many jobs each day. Look at your schedule. Is there anything on your "to-do” list that can be accomplished by your assistant or another person in the office? Drop that Ball! Let another person, who isn't juggling, accomplish those things that you are tired of juggling.

 
2. Make a daily appointment with yourself! Block out a 15-minute chunk of time on your schedule for personal time. (Be brave and set one in the morning and one in the afternoon!) Use these minutes for you. If you need to close your eyes and rest, do it! No guilt. If you want to read e-mails, read away! No guilt. If you want to call your spouse or children and share some moments, do it! No guilt. Setting appointments with yourself gives you the ...

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Monday, April 4, 2011

SCANSNAP REVIEW

posted by Taxcell at  14:33 || under Office Organizing
 
 
Fujitsu ScanSnap S1500 Review
 

The Fujitsu ScanSnap S1500 provides super fast and easy document scanning with "one-touch" operation. The scanner itself is sleek and compact, taking up very little physical space. Considering its benefits and reliable performance, the Fujitsu ScanSnap is an affordable device for any office.

The ScanSnap immediately helps you realize these great benefits:

  • De-clutter your office of hard-copy documents
  • Free up valuable physical space by getting rid of large bulky file cabinets and other physical paper storage products
  • Safely archive, protect and back-up all your documents electronically
  • Enables you to find any document quickly, and lets you share it immediately with others
  • Saves you time and effort in managing and archiving all your documents
  • Simple, easy and intuitive to use with one-touch button to scan
  • Compact, takes up little space on your desk
  • Compatible with new Windows 7
  • Fast scanner (20 ppm)
  • ...

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Monday, October 11, 2010

DESK DILEMMAS

posted by Taxcell at  8:23 || under Office Organizing
 
 

Desk Dilemmas

Does your workspace promote productivity?

by Tracy Axcell

"What can I do to work more efficiently in my office?”
 

This is the No. 1 question in the minds of many home-based business owners. Although many people struggle with creating an office atmosphere that promotes productivity, doing so doesn't have to be difficult. Use the following simple steps to create the stress-free home office you desire.

1. Take a fresh look at your desk. Ask yourself some basic questions: Do you have clean areas for current projects? Are there office supplies spilling out over your workspace? Do you know what's at the bottom of the pile of papers? The answers to these questions typically reveal a need to freshen up your desk and work area.

Sweep off your desk; one piece at a time. Start with one corner and ...


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Sunday, March 7, 2010

PRODUCTIVITY THIEVES

posted by Taxcell at  13:07 || under Office Organizing
 
 

I wrote the following article for Fujitsu ScanSnap recently about the 3 things that steal your productivity in your office. I hope you'll find some tips or ideas to spur you on to a more productive office environment.

*****************************
 

As a Certified Professional Organizer (CPO) I consistently see the same three productivity issues in offices: paper, clutter and time. By implementing some simple changes, you will be able to enjoy a more organized, productive home office.

 
A. Paper
 
The question I most often hear regarding paper is, "Should I have a paper or paperless filing system?" This is a personal choice with many variables, but which ever you choose, a good file system is a must. Your paper needs to be organized in a way that you can retrieve what you need quickly. In a paperless system, scanning allows for quick retrieval because the computer can do the searching for ...

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ABOUT ME

As a Certified Professional Organizer I desire to share ideas and tools to assist anyone who desires to increase productivity in their home or office.
 

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